Resources & Tools

The University of Maryland School of Medicine (UMSOM) provides Epic access for all UMSOM medical students conducting research with UMSOM faculty mentors or in a clinical rotation.  Epic access is granted by the Office of Student Affairs (OSA) and the Office of Student Research (OSR). 

To obtain Epic access, please follow the instructions listed on our Epic Access page.

All requests to recruit UMSOM students to serve as participants in medical education studies will be considered on a case-by-case basis. Investigators should not utilize Dean’s office list servs without prior approval.

Please follow the instructions on our Advertise for Student Participants page to request approval.

If you are engaged in human subjects research, you are required to complete several online trainings. Details regarding these required trainings, how to access the trainings, and more information can be found on the UMB Human Research Protections Office (HRPO) page.

• HIPAA training (HIPAA 125 and HIPAA 201): UM Medical Students should have completed, at minimum, HIPPA 125 before starting medical school. You should be able to retrieve a copy of your previously completed certificate(s) and complete additional courses through your existing HIPAA account. Refer to previous instructions from OSA/OME for how to access your HIPAA account as students.
• Collaborative IRB Training Initiative (CITI) Training: Individuals are required to only take the modules related to the type of research in which they are engaged.
  
  • Group 1: Biomedical Research Investigator and Key Personnel
  • Group 2: Social/Behavioral Research Investigators and Key Personnel
  • Follow the instructions to access CITI training courses. Be sure to select “University of Maryland Baltimore” as your affiliate institution, not “University of Maryland Baltimore, School of Medicine.”

• When in doubt, check with your research team and follow their training requirements.

If you are working in a laboratory, you are required to complete laboratory safety training through the Environmental Health and Safety (EHS) office. Training covers Bloodborne Pathogens, Laboratory Chemical Safety, and Hazardous Waste related to laboratory research with human blood or body fluids, infectious materials, chemicals, general laboratory safety, and the disposal of hazardous materials.

Please consult with your mentor to determine your training requirements.

All research needs to be reviewed by IRB or IAUCUC. Human subjects research, including human data, requires IRB review and research involving the handling of laboratory animals requires IAUCUC review. Students may need to be listed on their research team’s IRB or IAUCUC protocols prior to initiating research. Mentors are responsible for obtaining necessary approvals.

Please speak to your research mentor if you have further questions.

If your research project involves using the Veterans Affairs (VA) facilities or VA patient data, you will need to fulfill VA administrative and research-related requirements. Requirements include completing VA training and the VA Without Compensation (WOC) process. Consult your mentor for more details.

Initiate the process as early as possible, as it can take a couple of months to process your paperwork after submission (i.e. submit your packet by February for summer research).

You can request application documents and initiate the process by contacting the VA:

• Ryan Miller, BS
  Human Resources Liaison, Research and Development
  VA Medical Centre
  10 N. Greene Street, Baltimore Maryland, 21204
  Office: 410-605-7000, ext: 56509
  Ryan.Miller3@va.gov

• Access to Software: Students should communicate with their research mentor to discuss what software their research team already has available for use, and address with them any additional software needs necessary to complete their research.
• Access to REDCap: Research Electronic Data Capture (REDCap) is an application used to build and manage online surveys and databases. Please visit the UMB ICTR website for REDCap survey examples and access instructions.

• How to Find a Mentor 
• PowerPoint Templates
• Poster Templates (use 48x36 horizontal for OSR programming; follow conference requirements otherwise)
• Presentation Workshop Materials 
• UMB Health Sciences and Human Services Library
• PubMed