Advanced Clinical Phase Scheduling Process - Intramural Rotations

The Advanced Clinical Phase (ACP) begins after the completion of all clerkships and includes all sub-internships, elective courses and extramural (away) rotations, as well as Transition to Residency. ACP rotations are all four weeks in length. Graduation requirements, specialty choice, and career and professional interests should be considered when scheduling these rotations. The Office of Student Affairs offers advice and guidance for scheduling.

This webpage pertains to Internal UMSOM rotations (i.e., Sub-internships and Electives in the SOM Course Catalog).  Extramural Rotations (Away rotations) are discussed separately.

Scheduling Process

OSA/OME Assisted Scheduling - The Offices of Student Affairs and Medical Education provide assistance and resources to students in scheduling the ACP rotations. Scheduling begins in Spring Term of the Clerkship Phase and OSA Deans are available for consultation regarding ACP scheduling. OME aids in scheduling key rotations to ensure equity for all students in the scheduling process.  

Student Self-Scheduling - After the OSA/OME Assisted-Scheduling is completed, additional schedule changes are completed using the self-scheduling formal add/drop process as outlined below. 

Registration Processes and Forms

Add/Drop Forms and Instructions - For Intramural Sub-Internships and Electives

   Add/Drop Form

Students must complete the add/drop form when making schedule changes (Add, Drop, or Reschedule) in the Advanced Clinical Phase.

• Changes to your Ambulatory Rotation require approval, see instructions below.
• Transition to Residency is required and cannot be moved or dropped; accommodations should be discussed with an OSA Dean.
• NOTE: Extramural Rotations (“Aways”) are added using the Extramural Rotation Form above; do not use the add/drop form for Away rotations.

Add/Drop Process

Students should review course availability and prerequisite requirements in the Course Catalog before completing the Add/Drop request form.

Students initiate the Add/Drop process using the Add/Drop Form (link above) and select the type of request: Add, Drop, or Reschedule.

The submitted form will be routed to the Course Administrator for approval and the course will be added to the students MedScope schedule once received by OSA/OME. Any currently registered course for the same block will be automatically dropped.

Adding a Course

Students should use the Add/Drop Form (above) to add a course

Requests to add a course should be done within 10 school days of the start of the course; requests outside of this time frame may not be considered.

Dropping a Course

Students can Drop an elective or sub-internship through their MedScope Portfolio (without completing the above form) within the following timeframes:

• Electives must be dropped at least two (2) weeks prior to the rotation start date.
• Sub-internships must be dropped at least four (4) weeks prior to the rotation start date.

Courses dropped past the above cutoffs require an Add/Drop Form with approval from the Course Administrator or Course Director.

Rescheduling a Course

Course administrators can reschedule a course to another block if there is availability and your schedule block is open.  Email the course administrator to request a reschedule. The Add/Drop form is not required.

Schedule Changes for the Ambulatory Rotation

The Ambulatory requirement can be met by completing one of the following courses; all require approval from the Ambulatory Course Director: 

• AMBL 540 – (Co-registered with an approved on-campus selective; Catalog tag ‘Ambulatory’)
• AMBL 541 – Off Campus Ambulatory rotation
• AHEC 548 – Off Campus AHEC (AHEC Information)
• FAPH 540 – Indian Health
• ICME 543 - Global Health

Any changes to the Ambulatory Rotation schedules after the initial scheduling process is completed require approval from the Ambulatory Course Director and/or Administrator.

Ambulatory Course Director: Leah Millstein (lmillste@som.umaryland.edu)
Ambulatory Course Administrator: Melissa McKenzie (mmckenzie@som.umaryland.edu)

AMBL 540 (On-Campus Elective) changes

• Email Ambulatory Course Director for approval (there are limitations on space for the ambulatory component beyond the elective space)
• Once approved, use the Add/Drop form to add the specific elective/block
• Once the elective has been added on MedScope, email the Ambulatory Course Administrator to have the Ambulatory Marker (AMBL 540) added (Note: the Ambulatory Marker is required to receive Ambulatory Credit for graduation).

AMBL 541 (Off-Campus Ambulatory), AHEC 548 (Off-Campus AHEC), and FAPH 540 (Indian Health)

• Complete the Extramural Rotation form (See section on Extramural/Away rotations). Proof of acceptance will be required.
• Indicate the Ambulatory Course Director as “faculty approver” on the form.
• If site is international, follow instructions for ICME 543

ICME 543  (currently called: Global Health)

• Complete the Extramural Rotation Form (See section on Extramural/Away rotations). Proof of acceptance will be required.
• Indicate the Ambulatory Course Director as “faculty approver” on the form.
• Additional paperwork is required for international rotations (see below).

Electives Requiring Prior Approval to Schedule

Some rotations require prior approval to schedule as indicated in the course catalog.  Students must get approval from the Course Director prior to completing the Add/Drop form.   

International Electives

For students interested in an international elective, please visit our OSA Global Health Page, as well as the UMB Global Hub site.