Conference Services

The Office of CME provides logistical conference planning services for certified CME activities. Among those services are the following:

MARKETING

The production and delivery of marketing components requires effective coordination to ensure that the right message is delivered to the right audience at the right time. Our services include coordination of the following:

Marketing plan – we work with the activity director and planning committee to define the most effective course promotion plan to reach your target audience. This includes establishing a promotional timeline to ensure effective reach within the program schedule.
Mailing list procurement
Save the date postcard
Course brochures
Design and distribution of all promotional materials
Creation of journal ads and web site postings
Email blasts

LOGISTICS

Coordination of logistical details to ensure smooth implementation of the conference:

Identify venue
Negotiate contracts for good and services
Audio visual services
Arrange for Catering
Arrange for Lodging
On-site management
Poster presentations
Vendor exhibits

FINANCIAL MANAGEMENT

Develop and monitor budgets on an ongoing basis to ensure the financial integrity of the conference:

Develop estimated income and expense budgets based on course specifications
Purchase services and goods
Prepare commercial support grant request letters
Submit on-line grant requests
Facilitate review and approval of commercial support letters of agreement
Manage exhibits
Record and deposit all course income
Review and approve honoraria payments
Process honoraria payments
Process speaker expense reimbursement
Approve payment of invoices
Process and record expenses
Reconcile course income and expenses
Prepare course accounting summary

FACULTY/COURSE CONTENT & MATERIALS

Develop effective planning timelines
Assist in identification of professional practice gaps and educational needs
Assist in development of learning objectives
Assist in selection of speakers and authors
Produce and summarize evaluations
Produce syllabus materials
Produce course signage

REGISTRATION

Process pre and on-site registrations
Record and deposit all registration income
Mail confirmation to participants
Produce name tags and sign-in sheets
Record CME credits and maintain transcripts
Award CME credit certificates to physicians