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Junk E-mail

Filtering Out Junk E-mail in Outlook

Outlook currently provides no sure way for users to filter unwanted e-mail prior to it reaching their Inboxes without the purchase of third-party software, however it does offer an Organize tool with the release of Outlook 98. When you set up the Junk E-mail option in Outlook 98, 2000 and 2002, you can filter unwanted e-mail messages from commercial mailers (for example, messages that contain adult content) you can have these messages automatically removed from your Inbox, or have them appear in a particular color so you can quickly find them and move them manually. You can have unwanted e-mail messages automatically moved to a specific folder or have them deleted. You can also create a list of the senders of unwanted e-mail messages and have all messages from those senders removed from your Inbox.

  1. Automatically move or delete all junk e-mail messages. 

    • Click Inbox.  
    • Click Organize.  
    • Click Junk E-mail.  
    • Select the options you want by clicking the down arrow next to each box in the first bulleted item.
    • Click Turn on.  
     
  2. Automatically move or delete all adult content e-mail messages. 

    • Click Inbox.  
    • Click Organize.  
    • Click Junk E-mail.  
    • Select the options you want by clicking the down arrow next to each box in the second bulleted item.
    • Click Turn on.  
     
  3. Automatically move or delete all e-mail messages from a particular sender. 

    • Click Inbox.  
    • Select a message from the sender whose messages you want to automatically move or delete.
    • On the Actions menu, point to Junk E-mail, and then click Add to Junk Senders list.
     
  4. Change the color of junk or adult content e-mail messages in my Inbox. 

    • Click Inbox.  
    • Click Organize.  
    • Click Junk E-mail.  
    • For either bulleted item, in the first box click Color, and then click the color you want in the second box.
    • Click Turn on
     

Filtering Out Junk E-mail in GroupWise

  1. You can automatically delete e-mail received from a particular sender by creating a rule.

  2. Click Tools, Rules and New.

  3. Type a rule name, select Received, E-mail and click Define Conditions.

  4. Click From in the first box, type the e-mail address in the next box then click OK.

  5. Click Add Action, Empty Item (empty purges the item, instead of filling your Trash with this sender's emails). Click Save and then Close. That should do it.

  6. To undo this rule, click Tools and Rules and disable the rule. Don't delete the rule just in case you may need it again.