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Faculty Change-in-Status
Offices of the DeanOffice of Academic AdministrationFaculty ActionsFaculty Change-in-StatusChanging FTE

Changing FTE

**Change in FTE requires a new offer letter. Please refer to our Offer Process page for  guidance. All offer letters must be reviewed      and approved by OAA prior to packet submission.

Submit Change-in-Status packets by email to Rose, Ruth, and Hannah. 
Use the following naming convention for the packet:  yyyy-mm-dd-lastname-firstname-CIS  (date is the effective date of the request)

Reduction in FTE (with Proportional Change in Salary)

  1. Changing from FT (100% FTE) to PT (99% FTE or lower)
  2. Changing from FT (100% FTE) to Volunteer (0% FTE)
  3. Changing from PT (99% or lower) to Volunteer (0% FTE)

These three changes only require the Dean’s approval.  

Please submit one copy of the following:

If going to part-time (scenario 1)
    • Chair’s letter requesting change (prefixed title if going to clinical part-time)
    • CV verification form and CV
    • Salary sheet and FAIS
    • Demographic form
    • Offer Letter. 
    • Signed written statement from faculty member acknowledging the decrease in FTE. 
      • If the faculty member is tenured, the statement should also acknowledge the move to the non-tenure track.
    • If faculty member is full-time and currently on the tenure track, include a completed Tenure Track to Non-Tenure Track form.  
    • This change also requires a Partial Leave Payout Request
If going to volunteer (scenarios 2 and 3)
    • Volunteer FAIS  (no chair's letter required.)
    • CV verification form and CV
    • Demographic form
    • Signed written statement from faculty member acknowledging the decrease in FTE.  
      • If the faculty member is tenured, the statement should also acknowledge the move to the non-tenure track.
    • If faculty member is full-time and currently on the tenure track, include a completed Tenure Track to Non-Tenure Track form.  

Forms can be found here: Forms, Letters & Templates

Increase in FTE (with Proportional Change in Salary)

  1. Changing from Volunteer (0% FTE) to FT (100% FTE)
     
  2. Changing from Volunteer (0% FTE) to PT (50% FTE or greater)
     
  3. Changing from PT (49% FTE or lower) to FT (100% FTE)
     
    These three changes require that you complete a Faculty Recruitment     before processing any paperwork. Once the recruitment is complete, please refer to the appointment page for the required paperwork and the approval process for the requested rank.
     
  4. Changing from PT (49% FTE or lower) to PT (50% FTE or greater)
     
    This change also requires that you complete a full recruitment. Once the recruitment is complete please send a copy of the FRCS to our office along with a letter from the Department Chair requesting the change.
     
  5. Changing from PT (50% FTE or greater) to FT (100% FTE)
     
    This change does not involve a new recruitment. Send a copy of the original FRCS that was done for original PT recruitment along with the appointment packet. Please refer to the appointment page for the required paperwork and the approval process for the requested rank.
     
  6. Changing from Volunteer (0% FTE) to PT (49% FTE or lower)
     
    This change does not involve any recruitment. Please refer to the appointment page for the required paperwork and the approval process for the requested rank.

For Part-time Faculty Only

Fluctuating FTE (with Proportional Change in Salary)

  1. Part-time faculty (appointed at 50% FTE or greater): FTE is allowed to fluctuate (up or down) between 1% and 99% FTE with a proportional change in salary. This is a payroll action and does not require a formal Dean's approval, however the eUMB action form will still require Dean's Office signature.
  2. Part-time faculty (appointed at 49% FTE or less): FTE is allowed to fluctuate (up or down) between 1% and 49% FTE with a proportional change in salary. This is a payroll action and does not require a formal Dean's approval, however the eUMB action form will still require Dean's Office signature.

Please note: For these part-time faculty, FTE may not go above 50% without affirmative action/recruitment being addressed. Please follow recruitment procedures outlined above for this increase in FTE.