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Outlook Personal Folders

  1. Open Outlook. Click on the Inbox.

  2. From the Tools Menu, select Services
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  3. Click Add
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  4. Scroll and select Personal Folders

  5. Click OK
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  6. Create/Name your Personal folder file
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  7. If you receive this Personal Folders window, click OK
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  8. See Personal Folders in the Services window, click OK
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  9. Click the Inbox button

  10. Verify that Personal Folders is listed
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  11. Click the "Pin" to keep the window open
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  12. Expand Personal Folders
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Moving Items Into Personal Folders

Items may be moved into Personal Folders in one of two ways:

  • Drag and Drop method
  • Import and Export method

Drag & Drop Method: 

  1. Select the folder under your mailbox folder that you want to copy to your personal folders.
  2. Right-click, hold, and drag the folder to the "Personal Folders" folder. Be sure that Personal Folders is highlighted.
  3. Release the mouse button to drop the folder.
  4. Select COPY.

Exporting Method: 

  1. Click Import and Export from the File menu
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  2. Export to a file, click Next
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  3. Select PST, click Next
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  4. Select the folder to export from - if there are subfolders, be sure to check that box
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  5. Name the "Export" file, click the Browse button
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  6. Browse to a location to save your exported file
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  7. Name the file, click OK
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  8. Click Finish
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  9. Click OK to the "Create Personal Folders" window
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  10. See the files exporting window
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Importing:

  1. Click Import and Export from the File menu.

  2. Select Import from another program or file
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  3. Select Personal Folder file, click Next
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  4. Browse to the location of your exported file

  5. Highlight and click Open
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  6. Click Next
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  7. Select the folder to import from – select Personal Folder – include subfolders

  8. Choose option #2, import items into the same folder in Personal Folders
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  9. Click Finish

  10. See importing folders window
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