Guidlines for Submission (by award)

Construction and Renovation Grants:

The School of Medicine has been actively pursuing the submission of three construction/renovation grants (there is a limit of 3 per institution).  If you have any questions, please contact Rob Cook at rcook@som.umaryland.edu.

Shared-Instrumentation Grants:

The School of Medicine has been reviewing several requests for shared instrumentation.  This is being done in order to avoid unnecessary duplication of instruments as well as trying to strengthen each application for the reviewers.

Challenge Grants:

Please check on each institute's "recovery" website listed on this website for Challenge Grant RFAs.  Please let Sue Hobbs (shobbs@som.umaryland.edu) know if you are intending to submit for one of these opportunities.  This is for informational purposes only in order to prepare for the numerous applications that are expected during this rare opportunity.

Pending Competitive Applications Already Submitted:

NIH will choose among recent peer reviewed, highly meritorious R03s, R21s, and other mechanisms capable of making significant advances with a two-year grant.  They may also fund portions of new R01 applications that have a reasonable expectation of making progress in a two-year grant.

The program officer or grants management specialist may contact the Principal Investigator and/or Office of Research Development for additional information in support of a stimulus award.  Such request for additional information may include a revised project budget and/or scope of work modified to fit the two year period of the stimulus legislation.   It is anticipated that this information will be requested via the Just-in-Time process.  Applications originally submitted with modular budgets will require submission of a detailed two year stimulus budget and work scope.

PLEASE NOTE:  Communication from NIH has been sent by several venues:

1.      email to ORA
2.      posted on ERA COMMONS
3.      direct call or email to Principal Investigator from their program officer requesting this preliminary information

ALSO NOTE:  The due date for submission of the requested additional information to NIH has generally been one week or less.

Non-Competing Supplements:

For these applications, follow the instructions/requests provided by the NIH program contact.  Generally, the following is what they are requesting:

1.  PHS 398 Form Page 1 (Face page)  MS Word PDF

  • The title of the project (Box 1) should be the title of the parent award.
  • The Principal Investigator (PI) must be the same as the PI on the parent award.  For Multiple PI parent awards, the Contact PI must be the PI listed on the supplement request, and the supplement cannot change the Multiple PI team.
  • The remaining items on the face page should be filled out in accordance with the PHS 398 application instructions.

2. PHS 398 Form page 2  MS Word PDF Note: The project "summary" is that of the administrative supplement, not the parent grant.

  • A brief project description, including:
  • Scope of the overall project and the anticipated contribution of the requested supplement (not to exceed five pages). Provide a brief description of the scope of the overall project on which the supplemental request is based.
    This section should include a description of the supplement's specific aims, including research design and methods and data analysis.  Describe the relationship of the supplement request to the parent grant.
  • Budget for the supplement with a justification that details the items requested, including Facilities and Administrative costs.

NOTE:  Supplement requests must provide information about how the supplement will help to meet the goals of the recovery act.  Therefore where applicable the following information should be included in all supplement requests:

  • Retention and creation of new jobs and how these positions will promote economic recovery, (i.e., positions budgeted in the application)
  • Assist those most impacted by the recession, (i.e., any known economic impact for third parties/collaborators/suppliers)
  • To provide investments needed to increase economic efficiency by spurring the technological advances in science and health, (i.e., any translational benefit)
  • To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits, (usually N/A  for research projects)
  • To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases (NA)

3. Biographical Sketch for all new key personnel (those who are additions on the supplemental project) MS Word PDF

4. Human Subjects/ Vertebrate Animal documentation (if applicable). Include a current Human Subjects/IRB or Vertebrate Animals/IACUC approval letter, if available.  All appropriate IRB and IACUC approvals must be in place prior to a supplement award being made.  When appropriate, details should be provided on the protection of human subjects and inclusion of women, children, and minorities.  Additional guidance on Human Subjects Research and Vertebrate Animals is provided under Part II of the PHS 398 instructions (http://grants1.nih.gov/grants/funding/phs398/phs398.html).

5.  PHS 398 Checklist Form MS Word PDF

Competing Supplements:

Follow the guidelines for the NIH RFA posted on-line or the instructions/requests provided by the NIH program contact.  If in response to a RFA, applications must be submitted in electronic format through Grants.gov.

NOTE:  For all challenge grants, pending competitive applications, and supplements please see boilerplate language that is being provided to assist investigators.