Office of Student Affairs

Residency Application Manual

Transcripts

Every residency application requires a copy of your transcript. It is a good idea to check SURFS to make sure that your transcript is up to date during the early stages of your application process and to perform a final review before it is scanned into ERAS. Any grades listed as "NM" for "no mark" or "I" for incomplete should be addressed with the course director immediately because transcripts will not be updated once they are scanned. All grades received to date will have been placed on your transcripts. On the SURFS transcript the "I" stands for inclusion and "E" stands for exclusion of a course grade for GPA purposes. The Office of Student Affairs does not use the calculations indicated in SURFS to calculate GPAs. Although these codes show on the SURFS version of the transcript, the codes are not displayed on the official version of the transcript. OSA calculates GPAs by using a weighted system, and is used for in house purposes only. GPAs are not made public. If your GPA is requested for any reason, you should put n/a on the form.

We will have 2 transmittal dates for transcripts. The first will be in the first week of September. You should choose this date if you have an early match or feel that having your transcripts in early will help you in a competitive match. The downside of the early transmittal is fewer grades on the official transcript.

The second transmittal date will be around October 1st. You should choose this date if you are waiting for junior grades for clerkships done late, additions of Honors grades to the junior clerkships or if you are waiting for critical grades from July and/or August senior rotations to appear on your transcript.

In either case, all grades that are in OSA before mid-October will appear in your MSPE and will thus be available to residency programs when those are transmitted on November 1st. Transcripts will be scanned once, so please take some time to consider which date would be best for you.