Information for Speakers

Register for the meeting

Abstract Collection Portal – please submit early

Air Travel

The Baltimore Washington International (BWI) Thurgood Marshall Airport is the closest airport to Baltimore. Passengers arriving at BWI may transfer to the hotel via taxi (approximately $40), MTA Light Rail - Camden Yards or Convention Center Stops - ($1.60), or SuperShuttle (approximately $20).

Rail Travel

For travel in the Northeast Corridor: Baltimore Penn Station is located approximately 20 blocks north of the Sheraton Inner Harbor Hotel.

All speakers are requested to use the University travel vendor (Travel-On) when arranging their air/rail travel accommodations:

Telephone:    (301) 403-4278     Fax:   (240) 387-4301
Toll Free:      (800) 333-2115     Fax:   (877) 894-4301

Please reference the IHV Annual Meeting when contacting Travel-On.

Speakers may make their individual reservations at the Sheraton Inner Harbor during registration or through this portal. Lodging costs at the Sheraton Inner Harbor will be paid directly by the Institute from September 13-17, 2014. However, credit card information will be requested during the booking process in order to hold the reservation and to cover personal incidental costs.

IHV is not responsible for additional billing for travel companions.

Other Speaker Information

Please retain all original receipts for reimbursement of travel expenses. Original receipts may be submitted to:

Institute of Human Virology
University of Maryland School of Medicine
725 West Lombard Street, S313
Baltimore, MD 21201

The following information is required for processing of your expense statement:

  • Home Address
  • Social Security Number (domestic travelers)

If preferred, wire transfers are available for international travelers only. Please complete the Wire Transfer Form (PDF or MSWord), including bank information and signatures, and submit with original receipts to the address above.

The standard time for reimbursement processing is 8-10 weeks.