Information for Speakers


Register for the Meeting

Abstract Submission

Abstract Collection Portal – Please Submit Early

Air Travel

The Baltimore Washington International (BWI) Thurgood Marshall Airport is the closest airport to Baltimore. Passengers arriving at BWI may transfer to the hotel via taxi (approximately $40), MTA Light Rail ($1.60) and Charm City Circulator, Orange Route (free), or SuperShuttle (approximately $20).

Due to funding restrictions, IHV will only cover the amount of an economy round-trip ticket.

Rail Travel

Baltimore Penn Station is located 15-20 minutes north of the hotel and is an easy taxi ride for meeting participants traveling from the Northeast corridor.

All speakers are requested to use the University travel vendor (Travel-On) when arranging their air/rail travel accommodations:

Telephone:  (301) 403-4278        Fax: (240) 387-4301
Toll Free:    (800) 333-2115        Fax: (877) 894-4301

Please reference the IHV Annual Meeting when contacting Travel-On.

Speakers may make their individual reservations at the Baltimore Marriott Waterfront when registering for the meeting. Please use the Marriott reservation portal. Lodging costs at the Baltimore Marriott Waterfront will be paid directly by the Institute from September 26- 30th.  However, credit card information will be requested during the booking process in order to hold the reservation and to cover personal incidental costs.

IHV is not responsible for additional billing for travel companions.

Other Speaker Information

Please retain all original receipts for reimbursement of travel expenses. Original receipts may be submitted to:

Institute of Human Virology
University of Maryland School of Medicine
Attn: Reimbursements for Annual Meeting
725 West Lombard Street
Baltimore, MD 21201

The following information is required for processing of your expense statement:

  • Home Address
  • Social Security Number (domestic travelers)

If preferred, wire transfers are available for international travelers only. Please complete the Wire Transfer Form (PDF or MS Word), including bank information and signatures, and submit with original receipts to the address above.

The standard time for reimbursement processing is 8-10 weeks.