Speaker Information

Air Travel

The Thurgood Marshall Baltimore Washington Airport is the closest international airport to Baltimore. Passengers arriving at BWI may transfer to the hotel via taxi ($40), MTA Light Rail ($1.60), or SuperShuttle ($20).

All speakers are requested to use the University travel vendor when securing their travel accommodations.

Travel-On
(800) 333-2115
(240) 387-4300 (International)
intl@tvlon.com
www.tvlon.com

Please reference the IHV Meeting when contacting the travel agency.

Train Travel

Baltimore Penn Station is located 15-20 minutes north of the hotel and is an easy taxi ride for meeting participants traveling from the Northeast corridor.

Hotel Billing

Your room and board at the Baltimore Marriott Waterfront will be paid directly by the Institute from October 29 - November 2, 2011. However, speakers will need to supply credit card information during the booking process in order to reserve their room.

IHV is not responsible for additional billing for travel companions.

Other Speaker Expenses

Please retain all of your original receipts for posting upon completing your travel. Original receipts should be submitted to:

Institute of Human Virology
University of Maryland School of Medicine
725 West Lombard Street, S313
Baltimore, MD 21201

Download the form for reimbursement. (Excel)

Download and complete the form, then mail the signed original to IHV. Provide your home address and travel expenses, disregarding the sections calling for EMPLID, budget or account information. US speakers are required to include their social security number. If non-US speakers wish for their reimbursement to be processed with a wire transfer, contact IHV at ihvmeeting2011@ihv.umaryland.edu. The standard time for reimbursement processing is 8-10 weeks.