School of Medicine By-Laws
Updated to Conform With Current Administrative Structure: August, 1995; June, 2006; July 2, 2008
(As approved by Faculty Board, June 28, 1972)
Goals of the School of Medicine include:
To select and to educate students to be competent practicing physicians of the highest character, fully conscious of their civic, social and professional responsibilities;
To develop, to maintain, and to teach exemplary health care systems in order to provide the essential climate for the achievement of the educational goals in undergraduate, graduate and continuing medical education;
To advance medical knowledge by maintaining facilities for supporting medical research and fostering research by both faculty and students;
To provide medical educators of the future;
To conduct medical postgraduate and graduate education and to assist physicians and ancillary professional and scientific personnel to improve their knowledge and skills;
To assist in public education on matters pertaining to health;
To advise the properly constituted authorities of the State of Maryland concerning matters affecting the health of its citizens.
A.1. The executive head and coordinator of the School of Medicine shall be the Dean, School of Medicine (SOM). The administrative channels within the University System of Maryland, the University of Maryland, Baltimore (UMB), and the School are as follows:
A.2. The Dean, with the approval of the appropriate University officials, may appoint Vice Deans/Associate and/or Assistant Deans to aid in the carrying out of this function and may delegate to them appropriate administrative and policy authority.
B.1. In order to carry out its programs, the School of Medicine shall be organized administratively into the following Departments, Programs, Institutes, and Organized Research Centers:
- Basic Science Departments
- Anatomy & Neurobiology
- Biochemistry & Molecular Biology
- Epidemiology & Preventive Medicine
- Microbiology & Immunology
- Pharmacology & Experimental Therapeutics
- Clinical Science Departments
- Diagnostic Radiology & Nuclear Medicine
- Emergency Medicine
- Family & Community Medicine
- Obstetrics, Gynecology & Reproductive Sciences
- Ophthalmology & Visual Sciences
- Otorhinolaryngology-Head & Neck Surgery
- Radiation Oncology
- Allied Health Professions Departments/Programs
- Medical & Research Technology
- Physical Therapy & Rehabilitation Science
- Comparative Medicine
- Genetics and Genomic Medicine
- Minority Health and Health Disparities Education & Research
- Institute of Human Virology
- University of Maryland Institute for Genome Sciences
- Organized Research Centers
- Health Policy/Health Services Research
- Integrative Medicine
- Mucosal Biology
- Research on Aging
- Trauma and Anesthesiology Research (Charles McC. Mathias National Study Center (NSC) for Trauma and Emergency Medical Systems ORC)
- Vaccine Development
- Vascular and Inflammatory Diseases
B.2. New Departments may be created and existing Departments abolished on the recommendation of the School of Medicine Council to the Dean by a 2/3 majority vote of that body. The Dean will transmit the recommendation to the appropriate University officials.
B.3. Programs may be created and existing Programs abolished on the recommendation of the School of Medicine Council to the Dean upon a 2/3 majority vote of that body.
Activities necessary to carry out a function within the School of Medicine involving the expertise and coordination of several academic disciplines may be conducted through a Program. The administrative officer will be the Director.
An Advisory Committee recommended by the Executive Committee for approval by the School of Medicine Council will be appointed to assist the Director in the development of the Program goals.
The Program Director and the Advisory Committee will submit an annual report to the Executive Committee concerning the goals, activities, and achievements and needs of the Program.
B.4. Recommendation for the appointment of a Program and Institute Director will be made by the Dean and approved by the Executive Committee and the Council.
B.5. Recommendations for the appointment as the Chair of a department, shall be made by an ad hoc committee appointed by the Dean. This committee shall have at least five members. When the recommendation concerns the appointment of a Chair of a clinical department, the majority of members shall represent the clinical departments; when the recommendation concerns a basic science department, the majority of members shall represent the basic sciences. The Chair of this committee or the Dean will present the recommendation of the committee to the Council. The recommendation of the Dean and the Council will be transmitted to the appropriate University authorities.
B.6. Certain areas within the teaching, research, or health care delivery programs of a department may be declared a division within that department by the departmental Chair and placed under the supervision of a division head who is responsible to the department Chair.
Divisions may be created or abolished within a department upon the recommendation of the department Chair with the consent of the Executive Committee and Dean.
B.7. The titles of the chief administrative official of the School shall be Dean; of a department, Chair; of a division, Head; of a program, Director; of an institute, Director; and of an organized research center, Director.
Rules contained in the latest edition of Roberts Rules of Order shall govern this organization in all cases to which they apply and in which they are not inconsistent with these bylaws.
The faculty of the School of Medicine shall consist of those persons recommended by the School of Medicine Council and appointed by the appropriate University authority, who devote qualitative and quantitative effort to the affairs of the School of Medicine sufficient to satisfy the Chair of the department in which the appointment is made. In addition, the Dean, with the consent of the Executive Committee and the approval of the School of Medicine Council, shall have the authority to designate such administrative officers of the School of Medicine, the University System of Maryland, and institutionally-affiliated hospitals as members of the faculty as he/she deems appropriate.
The Dean shall have at his/her discretion, and on due notice, the authority to call a meeting of the faculty.
Duties and Privileges
To participate in the teaching, research and health care delivery programs of the School of Medicine to the extent commensurate with their academic rank and terms of their appointment.
To serve, at the request of the proper authority, on committees of the faculty, the Faculty Assembly and the School of Medicine Council.
By petition of twenty-five members to initiate action on any matter of concern to the School of Medicine, which action shall be included in the agenda of the next regular meeting of the Council.
To attend meetings of the Council and to enter into its discussions when called upon to do so by the Chair.
- The University of Maryland School of Medicine Policy and Procedures for Faculty Appointment, Promotion and Tenure that became effective on July 1, 1998 applies to all issues related to appointment and promotion criteria, faculty titles and criteria, tenure eligibility and qualifications, salary support for tenured faculty, and procedures for appointment, promotion and tenure. For faculty granted tenure before July 1, 1998, who elected not to be subject to the revised Policies and Procedures, the terms of their faculty appointment agreements and University policies applicable to their faculty appointments remain effective.
THE FACULTY ASSEMBLY
To serve as the faculty shared governance body of the School of Medicine and as an independent voice of the faculty of the School of Medicine in accordance with the Board of Regents principles on shared governance that state:
Final authority and responsibility for the welfare of the USM and its institutions rests with the Board of Regents. The Board may delegate to the Chancellor and the Presidents portions of that authority for the purpose of assuring the effective management of the System and its institutions.
Shared governance procedures and principles apply at all levels within the USM.
Shared governance requires informed participation and collaboration by faculty, students, staff, and administrators.
- Faculty, staff, and students shall have opportunities to participate, appropriate to their special knowledge and expertise, in decisions that relate to:
- Mission and budget priorities for the University System of Maryland and its constituent institutions;
- Curriculum, course content, and instruction;
- Appointment, promotion, and tenure of all faculty members and the development of policies that affect faculty welfare generally;
- Development of human resources policies and procedures for exempt and non-exempt staff;
- Selection and appointment of administrators;
- Issues that affect the ability of students to complete their education and;
- Other issues that arise from time to time that affect the overall welfare of the USM and/or its institutions.
- While some members of shared governance bodies may be appointed, the substantial majority should be elected by their constituencies. Such bodies should elect their own presiding officers.
To provide advice to the Dean of the School of Medicine in the form of information, analysis, or opinion on issues affecting the School of Medicine and its faculty.
The Full Faculty Assembly shall consist of the members of the University of Maryland School of Medicine faculty who hold 50% time or greater academic appointments at the rank of instructor or above. Geographic fulltime appointees are members. Visiting faculty are not members.
A Representative Faculty Assembly (hereafter referred to as the Representative Assembly) shall be formed to deliberate and formulate resolutions or positions to be presented to the Dean on behalf of the Full Faculty Assembly.
The Representative Faculty Assembly
The Representative Assembly shall be a body of approximately 50 departmentally elected representatives of the eligible School of Medicine faculty. Eligible faculty are those Full Assembly members with a primary appointment in a School of Medicine Department and not having "Dean" in their title. Any faculty member standing for election to the Representative Assembly must disclose any conflicts of interest and provide assurance that such conflicts will not impair his/her independence.
Each Department shall elect its representative(s) to fill open seats on the Representative Assembly by secret ballot. They may choose to elect up to two alternates, as well, to fill-in when an elected representative cannot attend a meeting due to an unavoidable circumstance. Except for the first election, they shall serve for terms of 3 years. The Elections Committee of the Faculty Assembly shall oversee the elections process.
To achieve a Representative Assembly of approximately 50 members, each department shall be entitled to one representative for every 25 eligible faculty who hold their primary appointments within that department. From 1-25 eligible faculty, a department will qualify for 1 representative, from 26-50 it would have 2, from 51-75 it would have 3, and so forth.
To ensure continuity, elections will be staggered so that only approximately one third of the Faculty Assembly representatives will be replaced in any year. To achieve this staggering, the duration of terms shall vary in the first election such that approximately equal numbers of representatives will be elected for 1, 2, and 3 year terms.
Nominations of candidates to fill departmental seats on the Representative Assembly shall be made and seconded by Faculty Assembly Members at a regular departmental faculty meeting. A slate should include at least two candidates for each seat.
The elected representatives shall be the top vote recipients in a departmental election of Faculty Assembly Members held during the 1st week of June. Ties shall be decided in a runoff election.
Election results shall be tallied electronically or by departmental members of the Faculty Assembly designated by the Elections Committee of the Assembly. The designees will certify the election on behalf of the election committee and will report the certified results to the department and to the Election Committee.
Duties and Roles of the Representative Assembly
Attend all scheduled meetings of the Representative Assembly. Departments may elect a maximum of two alternate representatives to fill-in when an elected representative cannot attend a meeting due to an unavoidable circumstance.
At regular meetings of the Representative Assembly, representatives shall receive and discuss information and develop recommendations on any issues of importance to the University and the School of Medicine.
Representatives shall have the right to vote on all proposed actions or positions.
To initiate by resolution any measure the Faculty Assembly deems to be in the best interest of the School of Medicine for presentation to the Dean of the School of Medicine.
Collaborate with the administration in drafting policy or initiating changes in SOM policy that require approval of a majority of the faculty in order to be enacted.
Officers of the Faculty Assembly
The Faculty Assembly Officers shall consist of the Chair, Vice-Chair and Secretary. Candidates for office must be members of the Representative Assembly who have at least one year of their term remaining. Because of their requirement as administrators to support all enacted policies of the University, department chairs are deemed to have a conflict of interest. Therefore, while they may be elected to the Representative Assembly, they are excluded from holding office in the Representative Assembly. Except for the first election, members shall be eligible to stand for election as Officers at the end of their first or second year(s) on the Representative Assembly. For the first election all members will be eligible to run.
Officers shall be elected by a majority of the votes cast by the Representative Assembly Members in a secret ballot. Except for the first election, the election will be held during the first week of June. The first election of Officers shall be held within one month of time the first Representative Assembly is seated.
Except for the first election, the term of all officers shall be 1 year and shall begin on July 1st of each year. An officer may serve for a maximum of 2 consecutive terms in the same office. For the first election, the Officers will serve until the next July 1st.
Except for the initial election, nominations for officers shall be received in May and a slate with at least two candidates for each office or seat shall be submitted to the Elections Committee by May 15th. All candidates must submit their signed agreement to be nominated and to serve if elected. For the initial election, nominations shall be submitted at the first post-ratification meeting of the new Representative Assembly. Until such time the leadership elected prior to the bylaws being ratified shall remain in place.
If an office is vacated before the term is completed, the next highest officer will complete the term. The Vice-Chair replaces the Chair, and the Secretary replaces the Vice-Chair. If the Secretary position is vacated, it shall be filled by vote of the membership of the Representative Assembly.
Duties of the Officers of the Faculty Assembly
The Chair shall have the duties of administering the policies of the Faculty Assembly, overseeing and facilitating all activities, as well as presiding at all meetings of the Full Faculty Assembly and the Representative Assembly.
The Chair shall appoint an initial Ad Hoc Elections Committee of the Faculty Assembly consisting of 5 members. Three members shall be designated to serve for an initial period of 1 year and two shall be designated to serve for 2 years.
The Vice-Chair shall assist the Chair in such tasks as may be delegated by the Chair. In the absence of the Chair, the Vice-Chair shall preside over meetings of the Full Faculty Assembly and the Representative Assembly.
The Secretary shall arrange for preparing and distributing the agenda, as well as for taking and distributing of minutes of all proceedings of the Full and Representative Assembly; for compiling and indexing the measures formally adopted; and for such other tasks as designated by the Chair. The Secretary shall receive and maintain the complete and up-to-date electronic mail directory of the membership.
Faculty Assembly Committees
The Ad Hoc Elections Committee shall become a Standing Elections Committee when the Faculty Assembly holds elections to replace ad hoc members as their terms expire. In May of each year, an election will be held to replace members whose terms are about to expire. Elected members of the Elections Committee will serve for two years and will oversee and validate all elections and votes of the Representative Assembly. Persons elected to the Elections Committee must be members of the Representative Assembly who have at least two years remaining in their terms.
The Faculty Assembly may establish other standing committees and special ad hoc committees as may be appropriate for the performance of its functions. The membership of committees shall be determined in such a manner as the Representative Assembly may decide. When the need arises for prompt action, the Chair may nominate or appoint members to committees, subject to revisions by the full Representative Assembly. Members of committees other than the Elections Committee must be members of the Full Faculty Assembly, but need not be members of the Representative Assembly.
Duties of the Elections Committee
The Elections Committee shall oversee and validate the election of members of the Representative Assembly as well as Officers of the Faculty Assembly. At least one member of the Elections Committee not standing for re-election will oversee and certify the annual election of new Elections Committee members. Finally, the Elections Committee will oversee and validate the election of the School of Medicine representatives to the UMB Faculty Senate.
The Elections Committee shall receive nominations for Committees, Officers and members at least two weeks before the election. All candidates must agree to run and to serve if elected.
Voting shall be by secret ballot. All votes must be submitted by electronic or written signature to insure that each eligible voter casts only one vote. Voting will be completed by the end of the first week in June.
The Elections Committee, with such additional assistance as it deems necessary, will tally the votes and publish the results of the election by the end of the third week in June.
The Representative Assembly shall hold a minimum of 4 regular meetings each year. The actual number of meetings shall be designated by the Representative Assembly. Unscheduled meetings may be called by the Chair, or by a poll of the Representative Assembly members. Except for meetings or parts of meetings deemed in executive session, all meetings of the Representative Assembly shall be open to eligible faculty, but only elected representatives may vote on an issue.
In addition, there will be a minimum of 2 meetings of the Full Faculty Assembly where all members are encouraged to participate. The purpose of these meetings is to provide a forum for the Full Assembly to be updated on the activities of the Representative Assembly, and where the full membership can provide direct input into the deliberative process.
The Chair shall, in consultation with the other Officers and Representatives, develop and prioritize the agenda items for all meetings of the Full or Representative Assembly. Copies of this agenda will be provided electronically to all representatives at least 5 days before a meeting, or as much in advance as possible for a meeting called on short notice. In addition, time should be allotted in each meeting for discussion of new business.
Any member of the Full Faculty Assembly may request that an issue be placed on the agenda, but the final agenda shall be determined by the Chair, in consultation with the other Officers and members of the Representative Assembly. However, if a petition is presented by at least 10 members of the Representative Assembly or 25 Members of the Full Assembly to place an item on the agenda, that item must be considered on the agenda of the next meeting.
A quorum shall be met if 51% of the Representative Assembly Members are in attendance at a meeting. An affirmative vote of a majority of the representatives present and voting shall be necessary to adopt any motion or take any other action.
Procedures not otherwise regulated by these bylaws shall be in accordance with the latest edition of Roberts Rules of Order. The Chair's rulings on points of procedure are final.
Adoption and Amendment of these Bylaws
The Faculty Assembly alone has the right to adopt and amend these bylaws. The content of and any changes to these bylaws shall be approved by the Dean and the Campus President. These bylaws take effect if they are adopted by a majority of the eligible faculty members casting votes in a general election with at least 200-faculty voting.
To make a formal proposal to amend these bylaws, a petition carrying the signatures of 25 members of the Representative Assembly must be presented to the Chair. Thereafter, the Chair shall circulate the petition to all representatives and place it on the agenda as a resolution for discussion at the next regular meeting of the Representative Assembly.
If the resolution is adopted by at least a two-thirds majority of those representatives present at the meeting, the proposed amendment must be ratified by at least a two-thirds majority of the eligible faculty members casting votes in a general election with at least 200 members voting.
It is permissible, after ratification, to move those parts of the bylaws that pertain only to initiating procedures, e.g., the first elections, to a separate addendum provided that the meaning of the items is not altered. Thus, the bylaws will not be burdened by obsolete references to special start-up procedures.
The membership of the Council shall be:
Chairs of all Departments; Directors of all Programs, Institutes and Organized Research Centers; the Dean, who shall be the Chair; elected representatives from each Department, the student body and the house-staff; representatives from institutionally affiliated hospitals; two representatives from the Medical Alumni Association; two appointed Vice Deans/Associate and/or Assistant Deans.
Each department shall be entitled to a minimum of one elected representative, plus one representative for each ten full-time equivalent members of that department in excess of ten. A full-time equivalent is the collective contribution of 1900 hours per annum devoted to the affairs of that department whether that time is contributed by one faculty member or an aggregate of part-time faculty members.
The term of office for an elected faculty member from a department shall be for two years.
The student body of the School of Medicine shall have 11 representatives, which shall include the President of the Student Council and the President of each of the School of Medicine classes. If a class has more than one President, only one can be appointed as a representative to the Council. The remaining representatives shall be selected as prescribed by the Student Council. The elected student representatives shall serve a term of one year.
The House-staff shall have two representatives, one of whom shall be the President of the House-staff Association. The other member shall be selected as prescribed by the House-staff Association and will serve a term of one year.
An affiliated hospital on file in the Dean's Office as having an institutional affiliation may be represented by one representative. That representative must be a member of the faculty of the School of Medicine to be eligible to serve. That faculty member can be included in the total faculty membership count of a particular department to determine the number of departmental representatives.
The Dean may appoint two Vice Deans/Assistant and/or Associate Deans as representatives to the Council, one of whom may serve as the Vice-Chair and Secretary.
An alternate with voting privileges shall be selected from the faculty, student body and the house-staff for each elected representative, the alternate to attend all meetings when the elected representative is unable to be present.
If the Department Chair is unable to attend a meeting, he/she may appoint an alternate who is a member of the faculty from his/her own department who will represent him/her and have voting privileges.
Length of Term for the First Elected Council
Elected representatives to the first Council shall be elected for the appropriate term as designated above. Present members of the Faculty Board will continue to serve out the remainder of their term on the Council.
Replacements on Resignation, etc.
If an elected member of the Council resigns, retires or dies, his/her alternate will serve out his/her term and another election will be held to appoint another alternate.
Eligibility to Vote
All members of the faculty shall be eligible to vote for the member or members to represent the department in which the faculty member holds an appointment.
If a faculty member has appointments in more than one department, he/she shall choose one department in which he/she will be counted for purposes of apportionment and representation. Said faculty member shall notify the Dean of this choice in writing.
On nomination by the Board of Directors of the Medical Alumni Association the Dean shall appoint two members of the Medical Alumni Association who are members of the faculty to the Council for a term of two years. The two members shall have overlapping terms of office.
There will be ten regular meetings during the academic year held monthly at a time and place designated by the Dean. There will be no regular meetings during July and August. The Dean, with the approval of the majority of the Executive Committee may cancel regular meetings upon proper notice.
The Secretary shall notify each member of the Council of each regular meeting by circulating a written agenda at least five days in advance of the meeting.
The Dean shall have the right to call a special meeting of the Council at any time on at least twenty-four hours' notice provided each member of the Council is contacted. The Secretary must present and distribute before the meeting, a written agenda for such special meetings.
The Dean shall be required to call a special meeting of the Council within five days of a request in writing of at least twenty members of the Council.
A quorum at all meetings shall consist of at least twenty-five members of the Council.
No item can be voted upon unless it appears on the agenda.
Duties and Functions
The Council shall have authority over the educational policy of the School of Medicine; over policies related to student conduct, as related to moral and ethical standards expected of a physician; over policies related to academic rank and appointments; over basic policies related to research contracts and grants; and over policies relating to the delivery of health care. At the request of the President of the UMB Faculty Senate and of the Dean, or upon its own initiative, the Council may, by resolution advise the UMB Faculty Senate on any matter of concern to the School of Medicine.
The Dean shall have the power to suspend any action of the Council which he/she deems not to be in the best interests of the School. Should the Dean exercise this power, the Council shall reconvene at a special meeting called by the Secretary to reconsider the matter, the quorum at this meeting being 75% of the Council members, at which meeting the suspension may be overridden by a 2/3 majority vote of that body. Such a meeting will be considered a special meeting and will require the usual written agenda.
The Council shall have the power to establish such committees as may be necessary to carry out its various functions.
There shall be three kinds of Council committees: Special Committees, Standing Committees, and Ad Hoc Committees.
The Dean shall be an ex-officio member of all committees of the Council.
- Executive Committee
(1) Membership: The Executive Committee shall be comprised of the Dean, who shall be the Chair; the Chairs of all Departments, a total of two Vice Deans/Associate and/or Assistant Deans appointed by the Dean; and four other members of the faculty, two to represent the basic science departments and two to represent the clinical science departments, to be elected by the Council to serve a term of three years.
- (a) Program, Institute and Organized Research Center Directors are eligible to be members of the Executive Committee if elected to membership by a 2/3 majority vote of that body. Once elected, the Program Director will be a member of the Executive Committee as long as he/she is the Director of that particular Program.
(2) Duties and Functions: The Executive Committee shall act as an advisory body to the Dean; shall act on an emergency basis between meetings of the Council; shall make recommendations to the Council concerning the appointment or promotion to the faculty rank of Associate Professor or above; shall certify those students who are to graduate and to select those who are to receive School honors and awards; shall perform any other function assigned to it by the Council.
- Executive Committee
Standing Committees may be created or abolished by a 2/3 majority vote of the Council.
The membership of the Standing Committees will be appointed by the Dean.
The length of term of appointment of members of Standing Committees shall be three years. Members may be appointed by the Dean to successive terms.
Standing Committees shall submit a written report of their activities at least annually. This report is to be submitted to the Secretary of the Council at a previously specified time.
An oral summary of this report may be requested for presentation at a regular meeting of the Council either by the Chair of the Council or by a majority of the members present.
The Standing Committees of the School of Medicine Council are:
(1) Committee on Faculty Affairs: To study and to make recommendations regarding matters which are of concern to the general welfare and effectiveness of the faculty including salary levels, tenure, professional ethics, academic freedom, and sabbatical leave policy; to study and make recommendations concerning a desirable balance among teaching, research and service responsibilities, and activities on external and internal committees and organizations.
(2) Committee on Faculty Research: To foster and stimulate research; to recommend policies to be followed in acceptance of contracts and grants; to explore means for supporting research not otherwise supported at the present time; to formulate and recommend policies regarding the humane use of animals in experimental work; to formulate and recommend policy regarding use of radioactive isotopes, pathogenic organisms, and other hazards to health in research; to formulate and recommend policy in regard to the use of human beings either on a volunteer or paid basis, in research
(3) Curriculum Coordinating Committee: To make a continuing study of and evaluation of the curriculum and methods of instruction; to make recommendations concerning changes and innovations in the curriculum and instructional procedure; to make a continuing study of the evaluation process of student achievement and to recommend changes when necessary.
(4) Committee on Admissions: The duties shall be to select from among the properly qualified applicants those individuals who can, within the policies of the University and the number of places available, be admitted to the School of Medicine; to make a continuing study of the factors impacting upon the selection process and to make recommendations concerning changes in the admissions procedures when necessary.
(5) Advancement Committee: Systematically reviews the academic and professional progress of medical students in all 4 years of training. Makes recommendations to the Dean on academic advancement, probation, remediation and dismissal of students based upon deficiencies in academic and or professional performance. Shall be composed of the coursemasters, each having one vote; and other teaching faculty can participate in the meetings.
(6) Committee on Continuing Medical Education: To analyze the need for and make recommendations concerning policy related to the continuing education activities of the School of Medicine; to develop plans and policies concerning the areas of activities for continuing education; to act as liaison and to coordinate the continuing education programs and to administer the operation of the continuing education programs. This committee may be the Advisory Committee to the Program of Continuing Education.
(7) Long Range Planning Committee: To be advisory to the Dean and to work in conjunction with the Dean, the Department Chair and other members of the School of Medicine in the planning for the future of the School of Medicine.
(8) Committee on Affiliated Medical Education Activities: To develop guidelines for affiliated medical education programs with the School of Medicine (including hospital affiliations and allied health profession programs) and to be advisory to the Dean and Department Chairs in these matters.
(9) Committee on Elections: To carry out the elections procedures as stated in the bylaws for the election of representatives of the School of Medicine to the UMB Faculty Senate, the School of Medicine Council, the Executive Committee and to any other elected body within the University.
Ad Hoc Committees
Ad hoc Committees will be appointed by the Dean who will make a charge to that committee in writing. The Council may direct the Dean to appoint an ad hoc Committee and designate the charge to that Committee.
All ad hoc Committees must submit a written report to the Dean and the Council when their obligation has been completed. On acceptance of this report by the Council, the Dean shall notify the Chair that the Committee is discharged.
If, after a reasonable length of time, an ad hoc Committee has not submitted a report, the Executive Committee may request such a report in writing, setting the time when the report is due. If, on expiration of this time, the report has not been submitted, the Executive Committee may request the Dean to discharge the Committee and appoint another Committee to complete the charge.
Progress reports may be submitted from time to time by an ad hoc Committee to the Dean or the Council and the Dean or the Council may request the submission of such reports.
PROCEDURE FOR ELECTING REPRESENTATIVES TO THE UMB FACULTY SENATE
The Elections Committee will present a slate of nominations equal in number to the number of positions to which the School of Medicine is entitled.
This slate will be presented at a meeting of the Faculty Assembly. Nominations can be made from the floor. If no nominations are made from the floor, the slate of nominations is elected without further balloting.
If there are further nominations from the floor, these will be added to the slate originally proposed and the entire list mailed to each member of the Assembly who is eligible to vote. The person(s) receiving the highest number of votes, up to the number of positions vacant, will be declared as elected. To be counted ballots must be returned to the Chair of the Elections Committee by a stipulated date.
Proposed amendments to these bylaws shall be presented in writing to the Council. Proposed amendments approved by the Council will be presented to the Faculty Assembly, which shall be polled by mail. Such proposed amendments must be submitted to the Faculty Assembly within three weeks after approval by the Council.
Amendments may also be proposed for a mail vote of the Faculty Assembly as the result of petition signed by 20% of those members of the Faculty Assembly on its official roster. Such an amendment, when approved by the Council, must be submitted by mail to the membership of the Faculty Assembly within a three-week period after its approval by the Council.
To be adopted, an amendment must receive a 2/3 majority vote of the membership of the Faculty Assembly who cast a ballot. To be considered valid, a ballot must be returned by a specified date, which date shall be no later than three weeks after the mailing of the ballot. A minimum of fifty ballots must be returned for the vote on the amendment to be valid. Amendments so adopted shall become effective when approved by the appropriate University authority.
Amendments of Article IV (Faculty By-Laws) are not subject to the preceding paragraphs and must be made and approved as provided in Article IV.