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Post Doctoral Fellows

This title is used for employee/trainees who hold the Ph.D. or M.D. degree and who will be participating in research activities involving their training and scientific skills. Grant-supported post doctoral fellowships are a typical example.



  • If the effective date changes after the request is approved, please contact our office as soon as possible. 
  • Postdoctoral fellowships will not be approved retroactively. The letter requesting the fellowship must be dated on or before the requested start date, which should be reasonably close to the date when the request is received by the OAA.
  • If the Fellow received his/her doctoral degree within 6 months of the date on which the request is submitted to OAA, one of the following must accompany the request: 1) an official transcript reflecting the date the degree was conferred OR 2) an original letter from the registrar's office verifying all degree requirements have been met and the date the degree will be awarded.
  • Do not submit postdoctoral fellow appointments in the blue faculty folders.
  • Postdoctoral fellows are not faculty and therefore do not require Faculty Appointment Information Sheets.
  • The signature of the Chair or Director must be original; electronic signatures and stamps are unacceptable.
  • Make sure all necessary information is included in the letter from the Chair or Director.



Approval Process

  • Office of Academic Administration
  • Dean’s Approval

Required Documentation

  • Letter from the Department Chair, Program Director, Center Director,  or Institute Director to the Dean must include the following details:
    • Full name of candidate
    • Academic degree held
    • Institution the fellow graduated from
    • Area of specialty
    • Nature of the fellowship
    • Advisor/Principal Investigator here at UMB
    • Effective date
    • Length of the fellowship
    • Total annual salary
    • Source of funding
  • Verification of Graduation - (Applicable to recent graduates only - see above) An official transcript OR an original letter from the registrars' office stating that the fellow has completed all degree requirements and the date the degree will be awarded.
  • SOM Data Information Form 
  • Office of Postdoctoral Scholars form 

Additional Documentation