Your Palm is equipped with a Security application, so that unauthorized users will not
be able to view the records that you wish to protect. The Security application provides
two levels of security:

Hide Private records.. Any or all of the record entries can be set as "Private."
The Security application can be set to hide these private records so they cannot be viewed unless the correct password is entered. Note that you can hide private records with or without a password set. Without a password, private records are hidden until you set the Security application to show them. With a password set, the password is required to view private records.

The following instructions can be followed to configure the security application.
Some screens may be different from the instructions based on Palm device and/or model.

To start the Security application:

1. Tap the Applications button. The Application picker appears.
2. Tap the Security icon. The Security screen appears.

Assigning a Password
To assign a password:

1. With the Security application running, tap the password (if no password is assigned, tap the word "Unassigned"). The password dialog appears, as shown in the following diagram:

   

2. Enter the password that you want for your Palm.
3. Tap the OK button. A dialog appears, prompting you to verify the password.
4. Enter the same password a second time, and tap the OK button.

At this point, you have assigned the password that will be used to activate the Security features of your Palm. The Security screen changes to show that a password is assigned.

Palm Lock
You can also use the password to lock the Palm, so the password is required before the unit will operate.

To lock the Palm with a password:

1. Use the HotSync application to synchronize the data between your Palm unit and your desktop computer. Refer to the Palm Desktop Handbook for information about how to use the HotSync application.
2. Tap the Turn Off & Lock Device button. If you have a password assigned, the System Lockout dialog appears, as shown in the following diagram:

   

3. Tap the Off & Lock button. The power for your Palm turns off.
4. The next time you start your Palm, you will be prompted for the password. There will be no access to any of your Palm organizer's records or applications until the correct password has been entered.

Important : If you lock the Palm as described in the previous procedure, you will need to enter the exact password to re-activate the Palm. Should you forget the password, you will have to use the Palm organizer's reset button to resume using the unit. Performing a hard reset with the reset button will delete all the records and entries in your Palm; however, all synchronized data will be restored at the next HotSync.

Hiding Private Records
You can hide the records and entries that you have marked as private. If you have assigned a password, it will be required to show records and entries you have marked as private.

To hide Private records:

1. Tap the Hide button. The Hide Records dialog appears, as shown in the following diagram:

   

2. Tap the Hide button. The Hide Records dialog closes. All records and entries marked as Private will not appear in any application on your Palm. Note that the records and entries are not deleted by the Hide button, they are merely hidden.

Showing Private Records When you have hidden Private records and entries, you can use the Security application to once again display the Private records

To show Private records:

1. With Hide Private Records activated, tap the Show button. If you have assigned a password the Show Private Records dialog appears, as shown in the following diagram:

   

2. Enter your password
3. Tap the Show button. The Show Private Records dialog closes. All records and entries marked as Private will be visible in their respective Palm applications.

Changing or Deleting a Password
Once you have defined a password for your Palm, you can change or delete it at any time. You must enter the current password before it can be changed or deleted.

To change or delete your password:

1. With a password assigned, tap the Assigned button. The Password dialog appears, as shown in the following diagram:

   

2. Enter the current password
3. Tap the OK button. The Password dialog changes to prompt you for a new password, as shown in the following diagram:

   

4. Enter the new password, and tap the OK button. If you want to delete the password, tap the Delete button

Forgotten Password
If you forget the password that you have assigned, you can choose to have the password deleted from your Palm. Deleting a forgotten password will also delete all records and files marked as Private.

Important : If you synchronize the data between your Palm and your desktop computer before deleting a forgotten password, your private records will be restored the next time you perform a HotSync T operation. The password will not be restored.

To delete a forgotten password:

1. Tap the Forgotten Password button. If you have a password assigned, the Delete Password dialog appears.
2. Tap the Yes button to delete the password, as well as all records and entries marked "Private."