Office of Information Services

E-mail

Filtering Out Junk E-mail in Outlook 98 and Above

Outlook currently provides no sure way for users to filter unwanted e-mail prior to it reaching their Inboxes without the purchase of third-party software, however it does offer an Organize tool with the release of Outlook 98. When you set up the Junk E-mail option in Outlook 98, 2000 and 2002, you can filter unwanted e-mail messages from commercial mailers (for example, messages that contain adult content) you can have these messages automatically removed from your Inbox, or have them appear in a particular color so you can quickly find them and move them manually. You can have unwanted e-mail messages automatically moved to a specific folder or have them deleted. You can also create a list of the senders of unwanted e-mail messages and have all messages from those senders removed from your Inbox.

1. Automatically move or delete all junk e-mail messages.

   • Click Inbox.
   • Click Organize.
   • Click Junk E-mail.
   • Select the options you want by clicking the down arrow next to each box in the first bulleted item.
   • Click Turn on.



2. Automatically move or delete all adult content e-mail messages.

   • Click Inbox.
   • Click Organize.
   • Click Junk E-mail.
   • Select the options you want by clicking the down arrow next to each box in the second bulleted item.
   • Click Turn on.



3. Automatically move or delete all e-mail messages from a particular sender.

   • Click Inbox.
   • Select a message from the sender whose messages you want to automatically move or delete.
   • On the Actions menu, point to Junk E-mail, and then click Add to Junk Senders list.



4. Change the color of junk or adult content e-mail messages in my Inbox.

   • Click Inbox.
   • Click Organize.
   • Click Junk E-mail.
   • For either bulleted item, in the first box click Color, and then click the color you want in the second box.
   • Click Turn on