Faculty Recruitments

Recruitment Process

1. Recruitments must be conducted for ALL FACULTY RANKS, 50% effort or greater, regardless of tenure status.
• Not FELLOW appointments
• Not Part-time Faculty appointments, 49% effort or less
• Not Volunteer Faculty
• Not True Visiting Faculty
2. Prior to advertising or selecting a candidate you must have Dean’s approval for the recruitment. To obtain Dean’s approval submit a completed FACULTY RECRUITMENT INFORMATION SHEET (FRIS), signed by the Department Chair (and Center, Institute or Program Director, if applicable), to the Office of Academic Administration, BRB 14-008.
3. You will be notified of the position number once the FRIS is approved.
4. The approved position is valid for 1-year.
5. Form a search committee as specified in your department’s recruitment plan.
6. Begin recruitment, i.e., advertising, networking, etc. as specified in your department’s recruitment plan.  Announcements and advertisements MUST contain, at a minimum, the following as a tag line: 

   Affirmative Action/Equal Opportunity Employer

    but ideally should include the expanded tag line:

   The University of Maryland, Baltimore is an Equal Opportunity, Affirmative Action employer.  Minorities, women, veterans and individuals with disabilities are encouraged to apply.

7. Send YELLOW CARDS, available in the Office of Program Equity (ext. 6-7302), MUST be sent to ALL applicants.  This ensures that the Campus collects valid hiring practice data.

8. Ask each candidate invited for an interview to complete the BACKGROUND INVESTIGATION RELEASE FORM.  Hold on to these forms until a top candidate is selected.

Offer Process

Once a final candidate has been selected...

1. Do NOT make an ORAL or WRITTEN offer until you have obtained Dean’s approval of offer.
2. Document detailed job qualifications-related reasons for selection and non-selection on the campus FACULTY APPOINTMENT REPORT (FAR) and submit to Office of Academic Administration with offer packet.
3. If candidate is being considered for the ranks of Associate Professor or Professor, on the tenure track or with tenure, arrange for the candidate to meet with the Dean for a personal interview as follows:
• Submit to the Office of Academic Administration, BRB 14-008 the Candidate’s CV and a short memo briefing the Dean regarding the context of the meeting and the most significant points you would like to make about the candidate and the position they will be filling.
• OAA will attach the original approved FRIS and give the packet to the Dean’s Office.
• OAA will then inform you when you can contact Phyllis Hayes (Dr. Reece’s assistant) to set-up the interview.
4. Complete the BACKGROUND INVESTIGATION REQUEST FORM and fax to HRS as indicated on the form.  If the background investigation is clear, you will receive an email confirmation that must be submitted with your offer packet.  If there is a concern identified, your department chair and the Dean's Office will be notified.
5. Draft the offer letter according to the DRAFT OFFER BOILERPLATE LETTER (Start date should allow enough time for credentialing and appointment processes to be completed.)

Offer Packet:

1. To obtain Dean’s approval of an offer letter, submit the following documentation to the Office of Academic Administration, BRB 14-008:
• DRAFT OFFER LETTER
• CANDIDATE’S CV
• FACULTY APPOINTMENT REPORT (FAR), completed and signed by the Department Chair.  Attach copies of ads as they appeared in publications, preferably showing name and date of publication. 
• SALARY BREAKDOWN FOR FINAL CANDIDATE, completed and signed by the Department Administrator (and Program Administrator, if applicable).
• HRS EMAIL CONFIRMATION OF CLEAR BACKGROUND INVESTIGATION
2. You will be notified once the Dean has approved the offer letter.
3. Regarding the recruitment of senior-level faculty (Associate Professor, Professor, tenure track or tenured) in your department:

   At such time when the candidate accepts an offer of appointment in your department, the Dean’s Office needs to know as soon as possible if any members of the candidate’s research team (ie; other faculty, post-docs and/or research staff) will be extended the opportunity to join him/her in relocating to UMB. It is very important that you make this determination and then provide a definitive list of names and job descriptions/categories as follows:

• Faculty and Post-Doctoral Fellows - contact the Office of Academic Administration (x6-2656 or djingle@som.umaryland.edu)
• For staff positions - contact Ms. Jessica Bird, Director for Human Resources (x6-8722, or jbird@som.umaryland.edu)

This will help to ensure that all necessary procedures with regard to Campus HR policies are followed in a timely manner and the transition is handled smoothly.

4. You may than offer the candidate the position and gather all APPOINTMENT paperwork.

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