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Curriculum Vitae Standard Format

Curriculum Vitae Standard Format

Reminders

  • The SECTIONS of your CV should follow this specific order (if sections are not applicable they should be omitted)  
  • List all information in chronological order within each section
  • Use subheadings wherever necessary to make key information easier to identify
  • Use one standard typeface, style and a consistent font size throughout
  • Use margins (1 inch is recommended)
  • Use a page header/footer with Name and page # on every page
  • Be consistent with format - keep all dates aligned on the left margin, keep all text aligned, no gaps of space, etc... 
 

Curriculum Vitae 

Name (in full), degree
Current Rank, Department
                                   University of Maryland School of Medicine   (or current institution) 

**Above is the only acceptable format for stating rank & institution on the top of first page. Give only rank, department and institution (UMSOM).  Don't include institutes, centers, or programs here - put them in a subsection for affiliations under academic appointments. Degree should be same as designated below. 

Date    (Month, Day, Year) 

**Date of this version (not more than 3 months before the packet is submitted). The CV verification date should be the same as, or later than the date of the CV. 

 Contact Information 

  • Business Address
  • Business Phone Number
  • Fax Number
  • Email
  • Foreign Languages (native, fluent, proficient, or working knowledge)

**NO personal information - home address, ssn, birth date, marital status, etc.  

Education
  • List chronologically all undergraduate and graduate education
  • Include name of degree, date awarded, name of institution, and major (may also state title of Thesis and Thesis Advisor)

**It is the School's policy to use the name of the degree as it was awarded (M.B.B.S., D.Sc., M.B., B.Ch., M.D.M.C., etc.) 

Post Graduate Education and Training
  • List chronologically all training positions (internships, residencies, post doctoral fellowships, etc...) **Do not repeat them under employment 
  • Include date, institution and mentor (if applicable) for each position

Certifications 

(If applicable)

  • List all board and/or specialty certifications with year received

Medical Licensures 

(If applicable)

  • List all medical and/or other state/federal licensures and status (active or inactive).  **Do NOT include the license number 

Military Service 

(If applicable)

  • Provide rank, location of service and dates

Employment History 

     Academic Appointments  

     Other Employment 

 

  • Separate faculty appointments from other administrative, hospital or industry appointments and program affiliations
  • List chronologically the years (beginning and end), title and institution for all part-time and full-time positions attained by appointment, promotion and/or change
  • If tenured, give year when tenure was received
  • Include a subsection for affiliations such as Institutes, Centers, or Programs

**If you are currently employed by a non-academic research institution, please explain to what academic rank your current appointment is equivalent and how this rank was achieved

**Please note that UMSOM faculty appointments must be attributed only to the University of Maryland School of Medicine - not the VA, UMH, UMMC, UMMS, UMCC, etc
 

Professional Society Memberships 

  • Report years and type of membership for each professional society to which you currently belong or belonged to in the past.
Honors and Awards
  • List chronologically the year received, name of each award and/or awarding institution, and nature of award if not apparent.

Clinical Activities (If applicable) 

  • Describe clinical expertise (include description of any specific clinical techniques)
  • Describe scope of clinical practice:
    • Site of primary practice and size (Hospital, VA, affiliated hospital, etc...)
    • Total number of patients/procedures conducted in a given time period
    • Number of referrals received
    • Responsibilities with practice (leadership/administrative roles)
    • Total time spent in clinical duties
     
  • Describe innovative techniques that have changed or influenced practice
  • Describe any modifications to clinical enterprise
  • Describe development of any clinical programs

**Keep details brief and in lists instead of paragraphs of text 

Administrative Service 

     Institutional Service 

  • For institutional service list all committees serviced or chaired and years; including: department committees, SOM committees, hospital committees, VA committees, special assignments, etc... 
  • List significant administrative roles (**For Associate Professor and Professor ranks only - when listing major administrative roles it is helpful to include a brief statement listing any "outcomes" that were a result of your efforts.) 

For example:2006     Medical Director
            Generic Health Clinic
            University of Maryland Medical Center

            **Oversees staff of 20 and budget of $4.2 million. Provides
oversight to quality of care, seeing over 50,000 patient visits per year. 

     Local and National Service 

  • Separate local service from national service
  • List name of organization and years of service
  • Clearly identify any key conferences that you organized
  • Examples: officer or committee member of a professional society, member on an editorial board; editor of symposia, text or journal; examiner of a professional organization; grant reviewer; journal manuscript reviewer; convener of symposia workshop, etc...) (**Italicize journal names) 

For example:2000     Member, Membership Committee, American Board of Physicians
2001     Editorial Board Member, Journal of Neuroscience
2002     Member, Alcohol and Toxicology Study Section, NIH
2003     Ad Hoc Reviewer, Journal of Biological Chemistry
2004     Examiner, American Board of Internal Medicine
2005     Convener, Gordan Conference, Baltimore, Maryland
 

Teaching Service 

  • List chronologically all current and past teaching responsibilities, keeping basic sciences separate from clinical sciences
  • Separate student teaching from resident teaching 
  • Quantify/detail teaching responsibilities by including course numbers, hours/week spent in the classroom number of students in course
  • List significant mentoring activities (especially if no formal teaching experience) and detail number of students/fellows/residents supervised and time spent with each
  • Include role and nature of responsibilities if not self-evident
  • For clinical duties outline major clinical activities including attending, rounds, clinics etc...

For example:2005     Attending Physician In-patient Service
            1 resident, 2 interns, 2 jr. students, 1 fellow
            8 hours/day, 2 months/year


For example:
2006     Lecturer
            Cardiovascular Physiology
            Integrative Physiology Course (MPHY501.601)
            150, 1st year medical students - 3 contact hours/yr
 

Grant Support 

(**For Associate Professor and Professor promotions only - If a grant proposal is pending, the "pink sheets" or reviewers comments may be submitted together with any assessment of likelihood of funding.) 

  • List all extramural and intramural grants
  • List grants chronologically in separate sections whether they are currently active, submitted or completed
  • Separate contracts from grants

    Active Grants 

    Pending Grants 

    Completed Grants 

  • For every grant or contract listed in each section you must provide the following information:
    • Effective dates (beginning & end) or date submitted if grant is pending
    • Role and % Effort in each project (be very specific and give precise role in project; principal investigator, co-investigator or collaborator, etc.) (**Percent effort on all active grants should not total to more than 99%.) 
    • Name of PI if other than you
    • Project title
    • Type of grant and/or contract (e.g., R01, collaborative projects, multi-center trials, contract, private foundation, etc.)
    • Funding agency (note whether or not grant is peer-reviewed)
    • Direct costs for the current year and for the total grant period (provide costs for your portion of grant if applicable)
     

Grant format example:  **Include month, day, year (beginning and ending)
mm/dd/yy - mm/dd/yy      (PI, 20%)
                                      "Effects of Aspirin on Hypertension"
                                      VA Merit Review Award
                                      Annual Direct Costs: $137,500
                                      Total Direct Costs: $550,000
 

Grant format example:mm/dd/yy - mm/dd/yy     (Co-PI, 10%)         PI: J. Schmoe
                                     "Effects of Aspirin on Hypertension"
                                     NIH/NIA R01 AB12345
                                     Annual Direct Costs: $100,000
                                     Total Direct Costs: $500,000
 

Patents, Inventions and Copyrights (If applicable)

  • List all patents, inventions and/or copyrights issued
  • Only include patents that have received a number

Publications 

  • Publications should be numbered within each section, single-spaced and listed in chronological order 
  • Separate publications according to the following headings: 

     Peer-reviewed journal articles 

     Non-peer-reviewed journal articles 

     Web based journal articles 

     Books 

     Book Chapters 

     Abstracts and/or Proceedings 

     Other Brief Communications 

     Published Multimedia 

For all publications in all sections: 

  • Include last names and initials of all authors and underline or bold own name in each reference
  • It is the School's general practice that the FIRST AUTHOR is the PRIMARY AUTHOR (person who has had primary responsibility for the day-to-day activities of the project) and the LAST AUTHOR is the SENIOR AUTHOR (person who is the overall director of the research project)
    If this is not the case then mark as such: 
    • denote the primary author with an asterisk (*)
    • denote the senior author with a pound symbol (#)
    • Note if official 'co-first' authorship was on the title page of the publication
     
  • Provide complete bibliographic information (title, name of source, volume, page numbers, year, etc.)
  • Do not list publications that are "in preparation" or "submitted"
  • "In press" articles - For APT level reviews only: Please include in the appointment or promotion packet a letter of acceptance from the journal editor for all peer-reviewed publications that are listed on the CV as being "In Press"

Major Invited Speeches 

  • Separate and chronologically list all local, national and international invited lectures. Specify date, inviting organization (Medical school, hospital, local or national society, etc.) location and title of presentation

Proffered Communications 

  • List chronologically oral or poster presentations that were not by special invitation and did not result in published abstracts

MOST COMMON CV MISTAKES: 

  1. Omitting information (dates, teaching details, grant details, service details, pending grants) 
  2. Not putting items in chronological order 
  3. Not separating information into subheadings 
  4. Using University of Maryland Medical School instead of University of Maryland School of Medicine 
  5. Including license numbers (these are confidential and should NOT be included) 
  6. Not indicating 'active' or 'inactive' for licenses 
  7. Pagination errors - heading at the bottom of one page, the section beginning on the next page 
  8. Not underlining or putting name in bold in publications 
  9. Including 'submitted' or 'in preparation' publications ('In Press' can be included) 
  10. Not proof-reading to catch these and other mistakes